Community Use of District 401 Facilities

District 401's school facilities are available to community organizations during non-school hours when such use meets the following criteria:

• The proposed use does not interfere with any school function or affect the safety of students or employees.
• The proposed use does not affect the property or liability of District 401.

Please note that the use of school facilities for school purposes has precedence over all other uses. The District reserves the right to cancel previously scheduled use of facilities by any and all groups. The use of school facilities requires the prior approval of the Superintendent or designee and is subject to applicable procedures.

General Public Access

Community members cannot use EPCUSD401's grounds before 6pm and until school activities have completed for the location. This applies to (but is not limited to):

• Tennis Courts access
• Walking Trail access
• Volleyball Court access

The campus's lights are scheduled to go off at 10pm daily which includes the walking trail and tennis courts. The high school gates are also locked at 10pm daily. 

Elm Middle School's field is utilized for Elm sports nightly throughout the year; students and community members may access available space at the field until dusk each day.  

For summer, access to grounds is determined by school function use of facilities. 

Steps for Requesting Use

The Board of Education recognizes the investment which the community has made in District 401 building facilities. These facilities may be temporarily used under such provisions and control as the District may see fit to impose. 

To request use of District facilities, please follow the two steps described below.

Step One

Download, fill in and familiarize yourself with the District's official request form and ALL related documents contained in the following PDF packet:

Facility Use Request Form

Step Two

Email the entire, completed packet to the attention of:

Stipulations on Use

In accordance with District Policy 8:20, the use of school facilities for school purposes has precedence over all other uses.

The use of school facilities requires the prior approval of Superintendent of Schools or their designee and is subject to all applicable procedures, including those contained in the "Facility Use Request Form" packet listed above.

Please note that District 401 reserves the right to cancel previously scheduled use of facilities by any and all groups.

Fees, Costs, and Rules of Conduct

Student groups, school-related organizations and government agencies are granted the use of school facilities at no rental cost during regularly staffed hours.

Fees and costs shall apply during non-school hours and to other organizations granted use of facilities at any time. A fee schedule and other terms of use are contained in "Facility Use Request Form" packet listed above.

Persons on school premises must abide by District 401's conduct rules at all times.

The rules governing visitor conduct on school property are contained in Section 8:30 of the Board of Education's District Policy Manual and in the regulations linked to above.